Privacy Policy

Who we are

GridBid is a specialist bid team for geospatial and physical AI companies. This policy explains how information shared through gridbid.ai is handled.

Legal entity

[GridBid legal entity name] — placeholder awaiting confirmation

Address

[address] — placeholder awaiting confirmation

Contact

hello@gridbid.ai

What we collect

When you submit our contact form, we collect your name, work email, company, company website, company type, type of request, target buyers or cities, any RFP link or deadline, and your message. We also record your privacy consent and the time of submission. Optional fields can be left blank.

Our website and hosting services may process basic usage and technical information, such as pages visited, browser and device information, and connection data, to operate the site, understand its use and prevent abuse.

Why we collect it

We use your information to respond to requests, understand your platform and pipeline, discuss or provide our services, and maintain the security and reliability of the website. We do not use confidential client material for another client.

Legal basis

Where applicable data-protection law requires a legal basis, we rely on consent where you have given it, and on legitimate interests in responding to business enquiries, running and protecting our website, and managing business relationships. Where necessary, we also process information to take steps at your request before a contract or to perform a contract.

You may withdraw consent by contacting us. Withdrawal does not affect processing carried out lawfully before that withdrawal.

Who we share it with

We share personal information only with service providers needed to run the website, store requests and support email communications, or where disclosure is required by law. We do not sell personal information. Service providers may process information outside your country; where required, appropriate safeguards must apply to those transfers.

How long we keep it

We keep information only for as long as needed to respond to your enquiry, provide services and manage the related business relationship, or meet applicable legal obligations. Retention depends on the purpose, the nature of the information and any legal requirements. When it is no longer needed, it should be deleted or anonymized. You can contact us to request deletion or ask about retention for your information.

Your rights

Depending on the law that applies, you may request access to your personal information, correction, deletion, restriction of processing or portability, and may object to processing based on legitimate interests. You can also withdraw consent. Some rights are subject to legal conditions or exceptions.

To exercise a right, email hello@gridbid.ai. We may need to verify your identity before responding. You may also complain to the relevant data-protection authority.

Cookies and analytics

The website and hosting services may use essential technologies needed for operation and security, and basic analytics to understand visits. Any non-essential cookies or tracking that require consent under applicable law should be used only after that consent. You can control cookies in your browser. The specific analytics tools and cookie practices should be confirmed as part of this draft's review.

Confidential client documents

We sign an NDA before seeing any documents. Your material is never reused for another client, and access is limited to the team on your bid. Please arrange the NDA before sharing bid documents or internal material; the contact form is for your initial enquiry.

Changes to this policy

We may update this policy as our services or legal requirements change. The last updated date above identifies the current version. Questions can be sent to hello@gridbid.ai.